The Pensacola District of The United Methodist Church
Thursday, June 21, 2018
New Pastors' Page - The Right Start

 

 
Anticipating a new clergy appointment? 
Here are some items to help you navigate smoothly through transition and keep connected!
 
 
1. Read and follow the "Pastoral Transitions Guidelines."
To see if there is a an updated version you can search here at awfumc.org.
 
2. Get informed.
Even before you move, start browsing the district's website regularly. Chances are, by the time you've moved into your new appointment some important announcements have already been posted.  If you browse in depth you may find many helpful resources that you otherwise might not have known are available!
 
3. Get in the loop, keep in the loop.
  • Subscribe to Alabama-West Florida Conference e-news here.
  • Subscribe to Pensacola District e-news here. 
  • Set your e-mail system to like us and accept our e-mails.
  • As soon as you know what your e-mail address will be for your new appointment, inform the district office. 
  • If your e-mail address changes, please inform the district office as soon as possible so that we can update our records.
  • If you are subscribed to our e-news but the messages are not reaching you, please check your spam folder. 
  • If you stop receiving our e-news messages, please inform the district office as soon as possible so that you can continue to receive important announcements. If you no longer receive the messages due to a change in e-mail address, the district office can update your subscription for you or you can do so yourself by clicking on the link provided on e-news messages. If you accidentally unsubscribe, go to the Subscribe page and try resubscribing using the online form.
  • Make sure your secretary's contact information is in the AWF Conference database and that he/she receives our weekly e-mails.
4. Prepare your calendar.
Note pastoral transition dates on your calendar.
The AWF Conference Cabinet has set the following schedule to encourage a smooth and healthy pastoral transition. Variation from this schedule must be coordinated between the pastor, the S/PPRC chairpersons, and the sending and receiving superintendents.
 
Here is the clergy appointment process timeline for 2018: 
February 21-23 - The cabinet met and projected several appointments. The projected appointments related to our conference leadership align with our strategic mission around diversity, new church starts, and congregational vitality. Those changes will be announced soon.

March 11-14 - The cabinet will meet to continue its work.

April 3-4 - The cabinet will convene again to confirm the majority of the appointments.

April 9-10 - Pastors affected by a move this year will meet with their District Superintendents. In churches affected by a move, the chairperson of the staff-parish relations committee will be contacted.

April 11-13 - The cabinet will gather to make any adjustments to the projected appointments.

April 15 - Public announcements will be made in churches where a move is to take place.
 
May 10 - "The Right Start: Beginning Ministry in a New Setting" 9:30 a.m.-3 p.m. at Enterprise First UMC (.5 CEU). This workshop is required for all pastors receiving new appointment.
 
June 17 - Last Sunday of current appointment (Variation from this schedule must be coordinated between the pastor, SPR/PPR chairperson, and the sending and receiving district superintendents.)
 
June 19 - "Moving Day" (Variation from this schedule must be coordinated between the pastor, SPR/PPR chairperson, and the sending and receiving district superintendents.)
 
July 8 - First Sunday of new appointment (Variation from this schedule must be coordinated between the pastor, SPR/PPR chairperson, and the sending and receiving district superintendents.)
 
TBD - "Beginning Pastors' Workshop" at Frazer UMC, housing at Auburn University, Montgomery. This workshop is mandatory for new pastors in the the AWF Conference.
 
Note dates and details about required workshops. 
See point 5 below.
 
Put your new district's events on your calendar.
Annual Events
You'll be meeting with your new church - planning ministry and setting calendar dates - so have district events already on your calendar.  Be looking for announcements on the district website about the Pensacola District Welcoming Gathering in the fall, the Pensacola District Conference on the first Sunday in November, and Youth FUSED Conference on the first Sunday in November, and the District Clergy & Spouse Christmas Dinner in December.
 
Annual Events - Update for 2018:
The 2018 District Conference will be November 4, 4 p.m., at Navarre UMC.
The 2018 Youth FUSED Conference will be November 4, 4 p.m.-6:30 p.m., at Community Life UMC in Gulf Breeze.
The 2018 District Clergy & Spouse Christmas Dinner will be December 11, 6 p.m., at Pensacola First UMC. 
Reservations are required for the Christmas Dinner - see details and RSVP at http://UMCPensacolaDistrict.org/RSVPChristmas.
 
Administrative Calendar
Be aware of administrative tasks and deadlines expected of pastors. You can get a good idea of the administrative calendar by reviewing "Tasks and Expectations" on the Pensacola District's Secretaries Page. There is also helpful information on our Online Reports page. Here are examples of administrative tasks:
When it's "Annual Charge Conference season," there are designated reports to complete. The Conference website will provide forms, but it is important to see also the district's website for instructions that are specifically for Pensacola District churches. Some charge conference reports are to be sent to the District Superintendent a week before the meeting.
 
Pastors/Local Church Administrative Assistants are to update the Dashboard (click here for more information) by December 15.
 
In January churches across the Alabama-West Florida Conference are required to complete clergy appointment and annual statistical reports (more here).
 
Keep tuned to district announcements in regard to these and other reports in the year, as some forms, means of transmission, and requirements change from year to year.
 
5.  Attend the required workshops.
The Right Start Workshop
The Right Start workshop is required for clergy receiving new pastoral appointments.  This training has been specifically designed to aid clergy as they complete ministry in their current setting and prepare to begin service in a new congregation. Continuing education credit (CEU) is available.
 
For more information about this event:
(2) browse the AWFC calendar; or
(3) contact Erika Glawson, Executive Assistant at the AWF Conference Office of Ministerial Services, at 334-356-8014, toll-free 888-873-3127, or erika@awfumc.org.                        
 
The Beginning Pastors Workshop
All pastors taking their first appointment in the AWF Conference are required to attend "The Beginning Pastors Workshop."
 
For more information about this event:
(2) browse the AWFC calendar; or
(3) contact Erika Glawson, Executive Assistant at the AWF Conference Office of Ministerial Services, at 334-356-8014, toll-free 888-873-3127, or erika@awfumc.org.        
 
The Alabama-West Florida Conference posts information about Licensing School at http://www.awfumc.org/ministerialservices.
Important dates for candidates/clergy are also posted at http://umcpensacoladistrict.org/Ministry#ImportantDates.
 
6. Get a "snapshot" of your new congregation.
Review statistical data of your new congregation. This will help you get a snapshot before you arrive.  Pensacola District Churches can view their statistics on our About Us page and Connectional Giving page.
 
7. Send required forms.
  • Note "Pension Considerations When Moving to a New Appointment" (aka "Moving at Annual Conference Information") posted here at awfumc.org.
  • Complete the Pension Forms (either apply or waiver) and send them in - the quicker the better.
  • Send the district office your completed, fully signed Pastor Compensation Form (download here) by June 15. (The sooner the district office gets it, the better.) This form is used for clergy benefit direct billing and timeliness of getting it into the system system is important.  If that is not possible, AWFC will have to bill based on the pastor’s current salary and make the adjustment on the next billing. If you have not already sent in your compensation form, please use the new form that was revised in March 2018. You can download it here.
  • Send the district office the Clergy File Information Form (download here) no later than June 25. E-mail, fax, mail, or hand deliver it - any of those means is fine, but the sooner the district office gets it, the better! This deadline is very important. We will need to be able to keep in contact you as well as update the AWFC database and clergy directory and distribute the Pensacola District Clergy Directory at the District Welcoming Dinner. 
  • Complete a Employment Eligibility Verification (I-9) Form and keep a copy at the church where you serve. According to the website of U.S. Citizenship and Immigration Services (USCIS), all U.S. employers must complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. We are advising all pastors under appointment to complete the I-9, but do not mail it to the district office. Keep a copy at the church where you serve. More information and the form are at the U.S. Citizenship and Immigration Services (USCIS) website.
8. Consider helpful resources.
9. If you need a password contact the district office.
Each year, there are online reports that are due January 31. If you need a user name and password please contact the district office. More information about the reports is at http://UMCPensacolaDistrict.org/OnlineReports.
 
 
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